Meeting planners often find that developing RFP’s in finding the best hotels can be top time consuming. So turning into a third party can remove some of the work they need for their many other tasks. Planners find that sending the RFP out causes a chain reaction of many phone calls and emails with the hotel properties that need to be researched. These repeated conversations are tedious and a poor use of meeting planners precious time.

Unfortunately meeting and conference planners who negotiate hotel contracts with hotel sales personnel do not usually come with the hotel background needed to negotiate effective contracts.

An outside source who has personal experience with hotel sales has the perspective of how hotel will bargain with them providing the insight of what hotels will negotiate on. Also third party planning entities typically have more hotel bookings than the planner’s organization does allowing the third party to leverage superior deals for the meeting planner due to their greater volume of room night sales.